Volunteers 2012

Volunteers 2012
Some of our volunteers from 2012...missing a few!

Tuesday, November 22, 2011

More Great News!

So, we started out the morning with one bit of good news, and we were going to post about that on it's own, but the good news just kept coming, so we thought we'd just make one post to cover it all up to date, and to fill in any of you who were not able to make it out to our meeting this last Sunday.
First of all, thank you to all those who were able to make it! We had a huge turnout this time, bigger than we had expected, and so sorry to those who did not find a seat. It was great chance for us to meet those of you we didn't know already and for you to meet us and everyone else. Without all of you volunteers (both those at the meeting and those who couldn't be there) we would not be able to do any of this, so thanks for being so great!

So let's get to the news:

1. This morning, Rick MacDonald and his wife JoAnne, contacted us to let us know that they and their company Nutrilawn will be covering the cost of the screen printing on the volunteer's shirts this year. So this means that all those who have filled out the Volunteer Registration Form by the time we have ordered the shirts, will receive their shirts for free! We will be ordering a few extras, so others may get lucky, but the shirts will only be guaranteed for those who have registered in time. Thank you so much Rick and JoAnne for this!

2. We have a gift basket that is being donated by Shoppers Drugmart that they have made for us to raffle off to cover coupons for each guest offering them 5 more 4x6 prints (or equivalent) in addition to the 5x7 that they will receive at the event. Today we received confirmation that Great West Fitness have agreed to display the basket and sell raffle tickets for a full week to help raise money for this purpose!

3. Today we purchased 4 printers, plus enough ink and paper to allow us to print one 5X7 photo per session on Dec. 10th. And we still have funds left over from TWU's generous donation to cover other costs that come up either before or even on the day!

4. Thrifty Foods in Abbotsford have agreed to donate baked goods for our event. And Save-On Foods sumas have donated a $50 gift certificate for the store, which we are thinking of using to purchase any items we are missing a day or two before the event, or possibly some fruits and vegetables that we can cut up on trays for our guests.

Looks as though things are really beginning to come together! We are getting really excited about this year's event!

Monday, November 21, 2011

This Year's Shirt Design

So we had a few T-Shirt designs floating around, but hadn't settled on one yet. So, since time is now limited, we decided to go with a design that somewhat follows the theme on some of the HP clothing that they have for this year. Hope you all like it, and if not, we can start designing next year's shirts in January! :-)

Item Donation Form

Sunday, November 20, 2011

Meeting Tonight

Just found out that our facebook group meeting link doesn't work for those without facebook accounts, so here are the details for those who still need them! Sorry!!!

Time7:00pm until 10:00pm
Laura's Place!!!, 35818 Eaglecrest Dr, Abbotsford, British Columbia

Saturday, November 5, 2011

Volunteer Registration Form

Here is the volunteer registration form which we would love for you to have filled out by November 20th if possible. If you miss the date, please fill in the form anyway so that we still know who you are. We will be ordering T-Shirts and screen printing that week so we need as accurate info as possible by then. Some of you have received this form via email, and others have not. Please only fill the form out once per person. Thank you!!!

T-Shirt Style and Sizing

As mentioned before, we will be getting t-shirts for all of our volunteers. There is registration form that all volunteers will need to have filled out that asks for their shirt size and style preference. Here is a website that shows the "fitted" shirt style as well as a sizing chart for all the shirts. Please have a look if you need a better idea of what might fit you. David says the fitted shirt fits a little small, so if in doubt, order the next size up.

Thursday, November 3, 2011

Brief Overview of Our Day (or what we hope it will look like)

We are in contact with various organizations who are going to send us guests who are in need and want to have their photograph taken. We will be getting lists of those people and calling them to make appointments between 9am and 5pm on the day. I expect we will actually be there until around 7pm finishing up any appointments and walk-ins that are still waiting, as well as taking down all of our gear and cleaning up. We have a team of videographers who will be milling around capturing bits of the day, and hopefully some candid photographers as well. Guests will be greeted at a sign in table and then will go to a waiting room where there will be food and drinks and hopefully things for the kids to do. Then someone will come and get the guest(s) when it is time for them to have hair and make-up done. Once finished with hair and make-up, they will hopefully proceed to a photographer who will take their photos. Then back to the waiting room to relax as their photos are being edited. Once the editors have edited a few pictures, burned them to a disc, and printed a 5x7, they will go down to the waiting room and hand them to the guest(s). We would love for there to be some people milling around the waiting room and interacting with the guests and complimenting their photos once done, as this is part of the big point of the day, and we have found in the past that many people are just really in need of someone to talk to. Behind the scenes there are many, many jobs that need doing - from people taking guests where they need to be, to runners being the go-betweens from photographer to editors, to those making sure the food and drinks are replenished. I'm sure there will be something for you to do!